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Planning My First Event: My Initial Thoughts


On January 17th, 2018 I walked into my first class of my last semester, extremely excited because I have been looking forward to this class my whole college career - I am finally in Convention and Event Planning. I had no idea what to expect from this class, I honestly thought we were just going to be learning the ins and outs of event planning (lecture style) or maybe we get to volunteer at some events to get some background hands-on experience. Boy, was I wrong. We were put into groups of 5 and were given 12 weeks to plan and execute an event - specifically a fundraiser. Because I have learned so much throughout this process, I would really like to share! This post will serve as “Part One: My Initial Thoughts” in a mini series of “Planning My First Event”.



Being an event planner is my dream job, which is why I was so excited to finally be able to take this class! I was ready to learn all that I could about planning events. What I didn’t think I was ready for? Planning and implementing a whole real event in 12 weeks - which just happened to land on one of the busiest weekends at my university - Moms Weekend. Right off the bat I was terrified - super excited - but definitely terrified. We were given four different events that our group could choose to do, and we chose a Wine and Paint event. This was an easy choice for us because, well...wine...duh. Anyways, I had never been to an event like this so I had no idea where to begin.

The group that I was in was great, we had an ample amount of ideas flowing all over the place. But we really needed to relax and just focus on one thing at a time - the first (and extremely important) thing being the venue.

What Did I Learn?

From the time we were given the project to trying to find a venue: I learned that you need to get to know your team members. It is really important to know each other’s strengths and weaknesses, their interests, and their expectations. This will help you figure out how to effectively work with your group members, because conflict between members is something that you just don’t have time for. From this, I would even suggest to write out the expectations of everyone (quality of work, timeliness, professionalism, etc.). This will help get everyone on the same page and evaluate one another which will help each of you see where your work is currently at and what could be improved.

Okay, my initial thoughts were very scary and I felt a lot of stress and anxiety, but at the same time I was ecstatic. I have been waiting for this moment for such a long time and I was ready to do and learn as much as I could. I absolutely loved every second of this experience and I am super excited to share each step with you guys! In the next post we will be talking about securing the venue - so please stick around! What was the first event you ever planned and what were your initial thoughts? Let me know in the comments!

Comments

  1. What a breath of fresh air to read about your college experience. Thank you for taking us on this journey with you. :D

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  2. We planned Easter dinner within a month of moving in to our house. Don't do it! It was stressful. If I ever host and help plan an event, I will definitely take more time to plan and rest in between. No more last minute events for me.

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  3. Wow, they definitely threw you in the deep end right away! But I guess there's really no better way to learn than by experience. It's great that you ended up loving it as much as you thought you would, I'm excited to learn more about it!

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  4. How cool class and learning to arrange event! Thank you for sharing your thougths. :)

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  5. Nice post! Thank you for sharing your thougths! :)

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  6. Most of the events I've planned myself have been birthday parties for my kiddos... Not as stressful as planning for a college course, I'm sure!

    ReplyDelete

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